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Poe Auction Committee Descriptions

Silent Auction

The silent auction committee is provided a listing of past donors and solicits donations from various businesses to sell to the highest bidder on the night of the auction.The categories of items have traditionally included kids activities, photography, sports, design/home, apparel, jewelry, indulgences, and travel.(September - February)

Live Auction

The live auction committee works in a similar fashion to the silent auction committee except that there are approximately 10 items that are included in the live auction. These items have historically included trips, vacation packages, restaurant private dinners, VIP school parking, backyard forts, principal for the day, and children's summer camps.  (September - February)

Underwriting

Underwriting involves soliciting three levels of underwriters for the auction.Underwriters have historically been real estate companies, Poe parents, dentists, and other business owners.(October - December)

Volunteers

This committee sends flyers and emails to Poe parents to request volunteers for the evening of the auction. Volunteers are needed to assist with decorations, registration, silent auction table monitoring, check out and item distribution, and clean up.(Janaury/February)

Class Projects

This committee coordinates class projects assigned to each grade and meets with grade level chairs/homeroom parents to ensure projects are completed on time.Several grades have consistent projects assigned from year to year, others change each year.The committee would meet with the prior year chair and the auction committee to discuss project alternatives.Projects are to be completed by February 1, 2010 and would generally begin after the holiday break. (December - February)

Socials

This committee requests parents and teachers to sponsor over 30 parties that occur throughout the year.The committee is responsible for providing a creative description to the catalog chair for each party and ensuring the party chairs fulfil their donation. (October - February)  

Kick-Off Party/Wine Raffle

The auction starts with a kick off party held at a local wine store in Nov/Dec where Poe families are able to buy wine and donate it to the wine raffle.Wine is purchased at a 20% discount if donated to the school.In addition to coordinating this party, including providing information to Poe In the Know and flyers to increase attendance, the committee sells wine raffle tickets both prior to the auction and the evening of the auction.At the auction, a wine raffle winner is selected and this lucky winner leaves with over 30 bottles of wine. (Primarily November/December)

Data Entry/Catalog

This committee assists with data entry, so if you are a proficient typist, or if you are looking to help but daytime meetings aren't possible, this is the committee for you.The catalog includes over 150 items.Past auction catalogs are used as a guide to assist in crafting creative descriptions of each item.(January/February)

Creative Writing

The creative writing committee assists the data entry/catalog committee in developing the descriptions to be incorporated into each auction entry.This is the committee for you if are able to generate creative ideas! (January/February)

Decorations/Boot Drive

This committee decides on the decorations that support the auction theme, purchases necessary supplies (to be reimbursed), and decorates the facility the day of the auction.In addition, this year, the committee will solicit the donations of old boots from parents at Poe (through PITK requests and flyers) to utilize as table decorations. (January/February)

Set up & Breakdown

This committee is responsible assisting with decorations the day of the auction and cleaning up at the conclusion of the evening. (February 26, 2010)

T-shirts

T-shirts are an important part of the auction awareness and will be sold prior to the auction and at the auction. This committee will order t-shirts, take orders for purchases, distribute them and sell remaining t-shirts the night of the auction. (January/February)

Teacher tickets/seating

Teachers and staff are provided free tickets to the auction.This committee will coordinate with teachers (through email) to determine which teachers are attending, whether a guest (who requires a ticket) is also attending and will assign tables. (February)

Tickets/Tables

The tickets/tables committee sells tickets to the auction through email notification and flyers at school.In addition, this committee assigns tables to each table group. (December - February)

Beverage

This beverage committee will determine the amount of beverages that are to be sold the evening of the auction, coordinate a wholesale supplier, purchase the items, deliver them to the auction location and hire individuals to sell beverages during the auction.(January/February)